DearVisa

Everything your agency runs on.

Sales, cases, forms, programs, corporate clients, money and a client portal — one system, used by every person in your office.

Sales and intake

  • Leads on a board or a list: new, contacted, consultation booked, qualified, won or lost — with the reason
  • Consultations with eligibility notes and suggested programs
  • Quotes in INR with your service fee, government fees, deposit and validity
  • An accepted quote becomes an engagement, and the engagement becomes the case
Leads board grouped by stage with each lead's destination and urgency
Real screen · VisaDesk Demo data

Cases

  • Every case on its program: checklist, fees and questions come from the program version it started on
  • Families and groups travelling together, with one shared appointment
  • Document review with accept, reject and ask-for-a-new-copy, plus a second-level QA queue
  • Appointments at the visa centre in its own time zone, submissions, government requests, decisions and passport return
A case overview with stage, status, progress, balance and case facts
Real screen · VisaDesk Demo data

The form worksheet

  • Every question in the government form's own order, grouped the way the form is
  • Answers from the client, or from your records when the client hasn't answered
  • Questions that don't apply to this applicant hidden by the form's own conditions
  • Fill in the government's form top to bottom — US, Schengen, UK, Canada or any program you run
Form worksheet with answered, from records and missing counts
Real screen · VisaDesk Demo data

Program library

  • US visitor and Schengen ready in full, built question by question from the official forms
  • 14 more to start from — Canada, UK, US student and work, Australia, UAE — and any program you add yourself
  • Your specialist edits your copy; your own fees and instructions never need a copy at all
  • A new version when a government changes a form — open cases keep the one they started on
US B1/B2 program page with official sources, version and last verified date
Real screen · VisaDesk Demo data

Corporate travel

  • A workspace for each company you serve: employees, trips, approvals
  • Traveller assessments: who needs a visa for this trip, and who's already covered
  • Approval chains — manager, mobility team, finance — in order or together
  • Each company's HR sees only its own people, invoices and visa requests
Corporate travel requests for a company with destinations, dates and approvals
Real screen · VisaDesk Demo data

Finance

  • Invoices in INR from draft to issued; a mistaken one is voided, never edited
  • Balances computed from the payment ledger: payments, credits, adjustments
  • Unmatched transfers and disputed fees tracked as finance exceptions
  • Case teams see what's owed; only finance changes it
Invoice list with totals, paid and outstanding amounts in rupees
Real screen · VisaDesk Demo data

The client portal

  • Ask for exactly what you need — documents, application questions, a declaration, a check of their details — for any visa
  • Or a portal account, signed in with a one-time email code — no password
  • Sponsors and family helping out get their own link, limited to their part; some answers still need the applicant's own confirmation
  • Messages with the case manager, appointments, invoices and a timeline of the case
  • Clients send it to you for review — nothing goes to a government until you submit it
What travellers see
Client portal checklist for the demo applicant
Client portal DS-160 questions by section

See it with your own programs and clients in mind.